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New York

Administrative Coordinator

Operations Part-Time

ABOUT WAGSTAFF MEDIA & MARKETING

Wagstaff Media & Marketing is an integrated public relations and marketing agency devoted to the culinary, travel and wine and spirits industries. We offer a comprehensive suite of communications, digital marketing, and branding services for our restaurant, hotel/resort, travel destination, wine and spirits, and hospitality lifestyle clients.

Wagstaff is committed to creating and maintaining a diverse, equitable, inclusive, and welcoming team. We operate on the belief that we are stronger together. At Wagstaff, you will be a part of an intrepid, transparent, genuine, and sharing culture where we strive to make things better for our team members, clients, and communities.

ABOUT THE Administrative Coordinator POSITION

We are looking for a dynamic Administrative Coordinator to join our team of versatile storytellers and marketers who are professionally dedicated to their passions for food, wine, and travel.

DESIRED SKILLS & EXPERIENCE

Responsibilities:

-Prepare the office for re-opening including organizing, overseeing clean-up, re-engaging with vendors, and ensuring employees have the supplies they need
-Ensure Covid—19 related protocols are adhered to
-Assist with IT support for basic technical issues, submitting tickets to IT vendor when needed
-Manage vendor relationships and contracts including security system, building, and cleaning service, phone, Internet, local IT, copier, water service, etc. and coordinate and oversee onsite vendor work
-Serve as emergency contact for alarm company
-Review and forward vendor invoices to finance for payment
-Maintain mailing, office supplies, processes, tools, and shipping needs and ensure all office related responsibilities are attended to
-Assist HR and IT with preparing for new hires, and exits
-Manage commuter passes, if applicable
-Assist employees with special projects upon request
-Assist with admin responsibilities for employees around the country

Requirements:

-Adaptable, solution-oriented, and resourceful when tackling challenges and obstacles
-Exceptional organizational skills
-Must be able to manage time and deadlines on a daily and weekly basis
-Knowledgeable in Microsoft Office Suite, Dropbox, Zoom, Namely and other platforms to communicate, report results, create tools and templates for work
-Experience in IT support
-Willing to learn, utilize and support new applications such as project management and time tracker tools
-Must be able to communicate in a clear and professional manner via e-mail, writing, etc.

Wagstaff offers a nurturing work environment where creativity and professionalism are abundant, dynamic, and independent thinkers thrive, and intrepid work inspires. Additionally, Wagstaff offers a variety of perks and benefits which include sick time off and a 401k plan and match to part-time employees.

To apply to this position, please do so by visiting the following link: https://wagstaff-media-marketing.breezy.hr/p/e07c531dff32-administrative-coordinator

Due to the large response we typically receive to this posting we will only be responding to those candidates we are moving to the next round. No phone calls please.